This document describes the new features, modifications, and corrections effected in mycloud release sprint 1.0.1.0 5

This document is divided into the following sections: 

1. About the Release
2. New Features
3. Modifications / Enhancements
4. Corrections / Bug Fixes
 5. Known Restrictions / Issues 

About the Release 

Release Date: 02 January 2017 

Modifications / Enhancements

This release includes following new modifications / enhancements:

1. PMS => Cashiering => Provide folio wise settlement :-

Cashiering screen has been modified to have folio-wise settlement. Each folio has been given a settle icon (as highlighted in below screen) for the operation. If the icon clicked then the system will open the settlement screen with the folio number.
 The system will have an extra button for each folio (summarized and detailed) to open settlement screen and when settlement screen is opened from these options settlement screen will have the selected folio number on screen and will show the balance of the folio only. User can change the folio number on settlement screen any time.

* Settlement icon will only be available if folio has a balance more than 0.

* If settlement screen opened from these options, then user will not be able to change the folio number on settlement screen and the amount shown on the settlement screen will be the selected folio balance only. 

2. PMS => Reservations => Recalculate Deposit Required if agreed rate changes :- 

* Previously system was not recalculating deposit required amount if agreed rate or any rate is changed from reservation rate plan. Now system will recalculate the deposit required amount if agreed rate is changed either from reservation main screen or reservation rate plan.

System will modify the deposit required amount in following cases :

* It will be modified for future bookings only.
* If agreed rate, pax count or inclusion is changed from reservation main.
* If rate, meal plan, autopost charge, inclusion or pax count is changed from reservation rate plan screen

* Known restriction: Any modification/download done from group screen will not affect the deposit required amount for group members. 

3. PMS => Reservations => Auto change of room type in case of room number is changed :-

On reservation main screen, the user can assign room by selecting from room number list or by entring room number manually, in these cases if room number is selected from room number list then the system had no issue as the room number selected is form the selected room type only. But if room number is entered manually and the room number belongs to different room type, in this system gives an error for room number and room type not matching, means selected room number does not belong to selected room type.

* Known restriction: This functionality is not available on express services => Assign room screen, because the change in room type may attract agreed rate change. 

4. PMS => Housekeeping screen and cashiering screen design minor modifications:-

Housekeeping screen modified to show more rooms on visible area (reducing scroll). The search area has been put under floating panel which can be opened by clicking on the filter option given on the left top of the housekeeping screen. 

Search area can be opened by clicking on filter option given on left top of the housekeeping screen. 

Hourly summary changed to the chart view. 

Cashiering screen with summarized folios

Cashiering screen with detailed folio 

5. PMS => Reports => Group reports in to three categories "Frequently used", "Recommended", "All" :-

Reports are grouped into three categories "Frequently used", "Recommended", "All". "Frequently used" reports will be fetched from report execution log updated with each report execution. "Recommended" reports will be based on the department of the logged-in user, in this each report will be marked as recommended for one or multiple departments. "All" section will show all reports.

In PMS>> Reports: Report screen is modified to have three sections (see below image) . The system will keep the track of previously executed reports so that can be suggested as part of frequently used reports and each report will be tagged with the recommended department so that can be shown in the recommended department

• “All” is default tab and will show all reports without any filter
• Report executed more than once will be displayed under the “frequently visited “section tab.
• Some reports like in-house guest list are common across both department(Room Division and Housekeeping). Currently, all reports are separated only for two departments (Room Division and Housekeeping ) 

* Known restriction: Reports will be visible in the “Frequently visited" section on refreshing the report screen after execution. * Known restriction: “Frequently visited" section will show top 10 frequently visited reports. 

6. PMS => Reports => New report “Guest ledger details” added under Trial balance report section :-

New Report “Guest ledger details” added under Trial balance report section to support trial balance’ guest ledger total. The same will be available under archive report inquiry 

7. PMS => Reports => “Total deposit liability details” report renamed to “Deposit ledger details” and moved under Trial Balance report section:- 

“Total deposit liability details” report renamed to “Deposit ledger details” and moved under Trial Balance report section as this supports total deposit liability shown on trial balance, the same report added under archive report inquiry also 

8. POS => Reports => Open Shift number for POS cashiering reports :-

Daily reports will have shift number as input parameters for the following reports :

• Day Summary
• Open checks
• Sales details
• Tax Scroll

* Sales Details report has modified to display “cashier name” also in report. 

Corrections / Bug Fixes 

This release includes following corrections / bug fixes: 

1. PMS => Reservations => Checked-out guest were not being archived if guest does not have identification details :-

2. PMS => Reservations => Booked thru contact list does not update in guest booking :-

* Booked thru contact list does not update in the guest booking. ( if we are updating the booked thru contact list in PMS, the system should update this in the guest booking itself automatically or provide some Reference No. Relevant to the company: the system will pick the contact name, contact phone into booking while making a booking through a booked thru. The system will not pick the contact details from contact list, it will pick from contact details given on booked thru main screen 

3. PMS => Reports => Trial balance report’s deposit liability closing balance does not match with next day’s deposit liability opening balance:- 

A. If any payment taken for a reserved/cancelled guest (today’s arrival or future arrival) is transferred to another account / guest then that particular transaction is removed from deposit category hence the day this transfer happens, deposit closing balance does not match with the next day’s deposit opening balance

B. System had issue with deposit total on trial balance in case if any account (guest) has a zero balance after taking payment/refund/retention then the deposit/refund/retention was not being calculated with deposit total on the trial balance 

4. PMS => Reports => Archive VAT register report does not match with the VAT register from archived report inquiry:- 

5. PMS => Reports => Day end financial report – 1 was showing incorrect values on total carried forward figures and VAT analysis :-