This document describes the new features, modifications, and corrections effected in mycloud release sprint 1.0.1.1.2.

This document is divided into the following sections : 

1. About the Release
2. New Features
3. Modifications / Enhancements
4. Corrections / Bug Fixes
 5. Known Restrictions / Issues  

About the Release  

Release Date: 30 June 2017  

Modifications / Enhancements  

This release includes following new modifications / enhancements:  

1. PMS => Manager functions => Rate Management => Redesign rate management screen :-

Based on user feedback it has been noticed that to modify BAR rate is easier than that of modifying a seasonal rate. To maintain seasonal rates, season master and price table both have to maintain simultaneously. To make rate maintenance easier, the system has been modified to update rates in BAR rate concept.  

* All rates will be modified like BAR rates.
* Seasonal rate concept discontinued.
* Dates can be selected by drag and drop of the mouse on date calendar.
* Room type list having single, double, triple, extra, youth, child rates showing rate for the selected date.
* In rate pattern grid, green cells denote that these dates are having the same rate as of selected date.
* Rate can be deleted for a particular room type or a particular date.
* Rates can be copied from another/same rate from another year.
* Rate descriptions, policies, the minimum length of stay, inclusive of taxes, allow overriding information has been moved to "Advanced configuration".

Create New Rate
* To create a new rate click on "New" button, the system will open advance configuration screen in the new mode as in the next screen and click on "Save".
 * After the creation of new rate, the system will open the rate in update mode where the user can change the rates for room type and dates.

Update Advance configuration
* To update a rate click on the "Advanced configuration" button, the system will open advance configuration screen in update mode as in the next screen and click on "Save".

Update rates
 * To update rates for a date, change the date in date calendar and click on "Refresh" or double click the date in rate pattern, and then change the rates and click on "Save".  

Copy rate
* To copy rates click on "Copy rates from" system will open a screen which has rate type, year and discount values for copying rate from selected rate type. 

Advance selection
* Dates can be selected by a drag operation, or by using advance selection function. Advance selection screen has been modified to have date range for advance selection with the selection of days (all/combination of days) 

Delete rates
* Rates can be deleted for a particular room type or for a date or date range.
* Rates for a room type can be deleted by checking the "Delete" checkbox for that room type.
 * Rates for a particular date/range, first select the dates from rate pattern, and click on "Delete rates for selected dates" option available in the rate pattern section.

* Option to derive the rate from another rate is available.   

2. PMS => Indian GST modifications :-

The system has been modified to cater to the Indian GST requirement. Dual GST is being implemented with both State and Central Govt. Levying a tax on the same transaction value

GST Rates
* The rates proposed GST are 0%, 5%, 12%, 18% and 28%
* The above rates will be divided between CGST and SGST
* IGST shall be the sum of CGST and SGST
* What rate would be applied to specific goods/services is yet to be decided

Enabling Indian GST  

* Print/Store detailed invoice as part of GST invoicing: If enabled/checked system will show/store the invoices in details showing tax details with each charge.
 * GST invoice prefix: Any hotel specific alphanumeric string (maximum 40 characters are supported) which will be prefixed with invoice number generated by the system and the same will be shown on each communication.  

* After enabling Indian GST, the system will allow users to update critical information required for GST invoicing.
1. Hotel GST number, GST state, PAN number etc.
2. GST type on taxes
3. SAC code on revenue and settlement charges.
4. Debtor account's GST number, GST state
 5. Booked thru's PAN number, GST number 6. Non-room account's GST number

* Tax link
There is a change in the process of linking tax with revenue. Previously System had a restriction to have a maximum of three taxes attached to a single revenue charge. Now more than three taxes can be attached to a single revenue charge.
Button "Taxes" has been given on the last column of revenue charge list, click on this button system opens the tax link screen where taxes can be linked. Tax can be on "Basea amount" or can be on another tax (cumulative).  

* If Taxes are defined as slabs, then rates marked as "Inclusive of taxes" have to be changed not to mark as inclusive of taxes. Inclusive of tax rates do not work in case of slabs.  

* GST number capturing of guest, booked thru
 After setting up the taxes, GST information of the hotel, update the GST information for booked thru and bookings  

* Invoice generation/print and credit voucher generation/print
* Guest invoices are generated at the time of check-out only.
* To amend the guest folio for any allowance or revenue charge posting, the guest has to be a recheck-in and then post-credit voucher. then check out the guest
* Invoice and credit voucher can be printed from "Print invoice" and "print credit voucher".
* Generated invoice is shown on tool tip for transactions as highlighted in the next screen.  

* If any allowance/correction has to be posted, then a credit voucher has to be generated against the charge from the invoice.
* If any extra revenue has to be posted, then no credit voucher is required, simple post new revenue charge and settle the folio and check-out the guest.

* Advance handling in GST
* It’s a best practice to print the receipt of the advance voucher from WISH when the advance deposit is posted.
* As the GST Tax Calculation is required to be done now on advances, so whatever taxes applicable for room charges to be considered
* If the complete advance amount is required to be refunded as per the cancellation policy of the hotel, then there is no GST calculation
* Upon complete retention of the advance amount, GST invoice will be generated
* In case of partial refund and retain, the advance retention amount is qualified for GST calculation 

* Invoice Format  

* Debtor account transfers
* In case of Indian GST, GST invoice number is also transferred to debtor accounts.
 * Any transaction transferred to the debtor account that has invoice number generated, the system will not generate GST invoice in debtor account. * Front office transactions, Generate bill screens will display the GST invoice number against each transaction.

* Advance Taxes
* Option to define and edit of GST advance taxes has been given on-screen. "Define tax" button given on top right screen will open the tax details screen.
* On this screen, the system will display the default taxes as per GST guidelines.
 * User can edit the tax definitions by changing the GL account code for taxes.  

* Advances
 * New transaction "Advances" has been introduced, for taking advances. As per GST guidelines for any advance, the tax has to be paid, so for advance transactions "Tax code" has been introduced on the screen where tax code can be selected and the system will show the breakup of the taxes along with the GL accounts.  

* Details screen
* Details screen has been modified to show the invoice details of the front office transferred transactions. Option to print invoice has been provided to print the invoice. * If GST invoice is generated for the selected transaction, the system will not show "Print folio" option, otherwise it will show the print folio option.  

3. POS => Indian GST modifications :-

As part of Indian GST, two changes have been done on the check screen:

 1. Input GST number of the client, if available 2. Reverse settlement process.

Input GST number of the client on check  

Reversal of check settlement
* If the invoice is generated for the check, then the system will do the following operations internally on the reverse settlement.
1. Reverse current settlement
2. Generate credit voucher against the invoice generated for the check.
3. void the current check internally
4. generate the new check with same details and display the check.
 5. With this new generated check user has option to amend or void(in case of refund)  

Some restrictions on settlement
If GST is enabled, the system will work in the following manner :
* Generation of Invoice upon settlement:- CASH/Card Settlement – Unique invoice number will be generated by the system upon settlement
* Generation of GST Invoice will happen upon full settlement of check. Prior to full settlement only draft/information invoice can be printed and shown to guest
* In case guest needs GST invoice the same can also be printed post-settlement
* In case of dispute or amendment required post-settlement (GST Invoice Generation) the user has to recall the check and then reverse it in order to amend or do refund

Partial Settlement:-
* User cannot post Room/Non Room Account with Cash/Card.
* Partial Cash-Partial Room/Non Room Account-Partial Card settlement. ---Cannot be done
 * Partial Card---Partial Room--- Cannot be done.  

4. PMS => Groups => Group Proforma Invoice :-  

Group proforma invoice has been introduced on the group screen. Now consolidated proforma can be taken from the system. the function is available on the group screen as highlighted in the next screen.