This document describes the new features, modifications, and corrections effected in mycloud Release Sprint 1.0.1.2.7C

This document is divided into the following sections : 

1. About the Release
2. New Features
3. Modifications / Enhancements
4. Corrections / Bug Fixes
 5. Known Restrictions / Issues 

About the Release 

Release Date : 22 Oct 2019 

Modifications / Enhancements 

This release includes the following new modifications/enhancements:

1. PMS => Housekeeping => Maid Assignment :-

New feature "Maid Assignment" has been added for housekeeping users where housekeeping managers can assign maids for room cleaning.

Add/update maid(s)
* Maid(s) can be added/updated by clicking on "Maid List" button given on housekeeping main screen
* As soon as maid is marked "Not in use" system will remove the assignment of that maid from all allocated rooms also

Assign maid(s) (Multiple rooms)
* Maid assignment screen can be opened clicking on "Maid Assignment" button given on housekeeping main screen
* Using maid assignment screen, users can assign multiple/single rooms to a maid.
* Multiple rooms can be assigned to multiple maids
* Quick allocation has been given where user can give the rooms selection criteria and assign a single maid with remarks
* Rooms can be searched based on given parameters; Room type/block/floor/section/housekeeping status/selling status/assigned maid
* While searching, user can assign the searched rooms to a particular maid with remarks 

Assign maid (Single Room)
* Maid assignment for a single room can be updated by clicking on "Maid details" columns added in the housekeeping rooms list. This is the last column of the room list
* Maid can be updated/remove from this screen also but it will be for a particular room only.

Modifications on Housekeeping main screen
* Housekeeping screen has been modified to show assigned maid against each room.
* Maid can be updated/remove from this screen also but it will be for a particular room only.
* Here Maid name will be shown in link form where user can click on maid name and a popup window will be opened where room details will be shown along with assigned maid and remarks. Here user can update/remove maid and remarks.
* If no maid is assigned then it will show "Assign Maid", again user can click on it and assign a maid with remarks
* Clean/Dirty Housekeeping columns have been merged with a single column "Status", which will serve to show current housekeeping status and option to change the status.
* "Status" column will show the current housekeeping status with a link option, where user can click on status and status will be changed in a round-robin manner as follows :
Clean => Dirty => Clean => Dirty ……

* "Temporary out of order" and "Permanent out of order" columns have been merged in a single column "Out of order details", which will have the option to show/edit out of order details.
* Click on "Temporary" and "Permanent" popup window will be opened to show respect out of order details.
* Both "Temporary" and "Permanent" will have the option to update/add/remove the restrictions.
* If the room is "Temporary out of order" or "Permanent out of order" then the corresponding status will be highlighted in "Out of order details" column.
* "Selling Status" column has been modified to show status in the description instead of code and the new column "PAX" has been added, which will be used for Room-PAX Discrepancy
* If Selling staus is Permanent out of order then the status in "Selling status" will be shown as "Out of order" and the user can view/edit the details by clicking on the status
* "Make all rooms dirty" or "Make all rooms clean" will change the text of "Status" column to "Dirty" or "Clean" respectively 

2. PMS => Housekeeping => Room/PAX discrepancy handling :-

Room/PAX discrepancy function has been introduced under housekeeping menu which will enable housekeeping user to record the discrepancy between the front office and housekeeping status 

Discrepancy can be "Open/Blind" which can be configured from parameter setup => Advance Control => tab 5 as highlighted in next screen
* In case "Blind" discrepancy then the system will not show front office selling status and front office PAX count on the screen

Discrepancy Update screen
* All Room Types will be listed on the screen along with the room type
* "Selling Status (FO)" and "PAX(FO)" are non-editable columns and will be visible only if "Open Discrepancy update" is allowed
* "Selling Status (HK)" and "PAX (HK)" will be editable columns to be updated by the housekeeping department.
* "Selling Status (HK)" will be a link in a round-robin manner where click on status will keep changing the value of column. The order of the status will be as follows :
Not Specified = > Vacant => Occupied => Out or order => Not Specified => Vacant => Occupied => Out of order ….
"Not Specified" will be treated as no status updated from housekeeping
If "Selling Status (HK)" is not defined then the system will show "Not Specified" in the status column.

* Here Selling Status / PAX update will not change the actual status of the room or pax count, but these values will be used by housekeeping module to calculate the discrepancy in selling status or PAX

Housekeeper users can view the discrepancy rooms from the housekeeping screen as highlighted in the next screen. 

Discrepancy status screen will show only those rooms which have discrepancy for selling status or PAX counts.
* The discrepancy value will be shown in red color 

New report will be added under Manager reports "Housekeeping Discrepancy report" which will show information in case of following differences:

If difference found between front office selling status and housekeeping selling status OR front office PAX counts and housekeeping PAX counts

Following columns will be part of the report
Room Number
Room Type
Front office selling status
Housekeeping selling status (Mark it in red and bold if there is a discrepancy)
Front office PAX
Housekeeping PAX (Mark it in red and bold if there is a discrepancy) 

3. PMS => Check Availability => Display availability based on Overbooking/Underbooking flag :-

Check availability screen has been modified to show the availability with or without under/over booking
By default the selection for over/under booking will not be selected (Availability will not consider under/over booking)

If over/under booking is not selected
* System will not show availability including over/under booking values.
* By default Availability (Value shown in cells) = Saleable units - booked

If over/under booking is selected
* System will show availability including over/under booking values.
 * By default Availability (Value shown in cells) = Saleable units + booking level - booked

* Following texts have been changed on the screen

"* Available due to revised availability (+)" will be changed to "* Available due to overbooking (+)"
 "* Not available due to revised availability (-)" will be changed to "* Not Available due to underbooking (-)" 

4. PMS => Room type sorting on Tape chart :-

Tape chart has been modified to sort the listing/appearance of room types as per configuration. Previously room types were sorted based on room type codes.
* Sorting of room types can be set from Parameter Setup => Rooms Setup => Room Type (as highlighted in next screen).
* Use right "UP/DOWN" arrows to set/reset the print sequence number of room types.
* Room types, on tape chart, will be sorted based on print sequence number in ascending order.

Tape chart screen also modified to fix the date header, Previously date header was in the scrollable area and in case of more room numbers, dates were not displayed for rooms coming after screen height.

Now dates will be available for any number of rooms featuring on tape chart screen. 

5. PMS => Change Login Workflow : Open default function based on logged-in user's department :-

PMS login process has been modified to open the most useful function of a particular department. Previously the system was used to open the welcome (home) screen on PMS login. Now hotels can configure the default function for each user department

* Default functions can be set from Parameter Setup => Advance Controls => Tab 9 => "Default Functions"
* If No function specified for a department then the system will open the welcome (home) screen on PMS login.
* Default functions are assigned for departments of the logged-in users. So if any default function is assigned for a department, all users of that department will be redirected to set function on login to PMS. 

6. PMS => Reports => View log for channel manager allocations: Channel Manager Allocation Log report :-

New report "Channel allocation" has been introduced under Manager Reports => Log Reports.
Report can be executed for a particular channel, date range, room type and rate type

Report parameters "Date From" will have default value of business date
Report parameters "Date To" will have default value of 365 days ahead of business date

Report format:

7. PMS => Advance Controls => Option to have control for full day charge post after a particular time for 12 noon check-in check-out policy :-

* System will prompt for half-day charge if guest is checking out between half-day and full day policy times.
* System will prompt for full-day charge if guest is checking out after full day policy time.
* Full day charge policy time must be greater than half-day charge policy time.