This document describes the new features effected in mycloud release 1.0.1.3 Sprint 3.

This document is divided into the following sections:

1. About the Release

About the Release

New Features

PMS: Introduced dummy rooms

Availability screen has been modified to show/hide dummy room types. “Show dummy room type” checkbox has been introduced which will add all dummy room types in the availability grid.

All dummy room types will be shown with a star (grey color) denoting the room type as dummy room type

As dummy room types are intended not to be included in hotel availability, but some hotels want to include the dummy rooms and their revenues as part of MIS statistics, so system has a configuration whether to include dummy room types for MIS or not, which can be set from parameter setup => Advance controls => Step 6, as highlighted in next screen

* Dummy room types not be featured in room types list for WBE/channel managers/allocations

PMS: Rate management => Categorize rate based on new categories

This “Rate Category” can be maintained (Add/Modify) from “Parameter Setup => Rate Category”

Following information is being updated/Added as part of rate category maintenance

• If category used on rate, then it cannot be marked as “Not in use”

• User access has been introduced for Rate Category maintenance as highlighted in next screen

• CPMS (mycloud PMS) => SYSS (System Configuration) => SYSS01 (Parameter Setup) => RATECATEGORY  

• Currently no reporting done on the basis of this flag, but this category being shown on reservation screen along with “Rate type” to identify the rate category of the reservation  

PMS: Introduced shift-end reports with print/email function  

New function “Print shift end reports” for print/email shift end reports has been introduced in quick links  

Two options “Print” and “Email” have been provided for shift end reports. “Print” option will download the PDF file on client machine and “Email” option will send the email to system admin, set from user setup, in form of zip file.  

• Two reports, “Settlement report” and “Cash Summary” will be part of download/email. Both reports should display information/data based on selected shift number.

• User access has been introduced for shift end reports as highlighted in next screen

CPMS (mycloud PMS) => FDSK (Front desk) => FDSK01 (Front desk) => PRNSEPT  

PMS: Reservation => Introduced room auto post in case of early check-in  

• This functionality will work only in case if 24 Check-in/Out policy is not enable  

Following three configurations have been introduced for early check-in room posting

• Half day room charge will apply if the guest arrives before:

To set the time of check-in, if guest is checked-in before this time then guest will qualify for half day room charge

• If guest arrive before half day time, then half day room rate is

To set percentage of agreed rate in case of half day room charge

• Full day room charge will apply if the guest arrives before

To set the time of check-in, if guest is checked-in before this time then guest will qualify for full day room charge (100%)  

If user tries to check-in a guest before specified times (half day/full day), system will post the room charge with qualified room amount without asking as it asks in case of late check-out. So there is no option to skip the early check-in room posting.  

In case of half day room charge, system will post the percentage as per configuration set in second option " If guest arrive before half day time, then half day room rate is ”. This percentage is not necessarily to be 50%.  

Success/Failure room charge posting message will appear along with Check-in message  

PMS: Rate management => Introduced option to change the rates for room types

New rate function has been introduced where users can view/edit rates from a single screen with grouping on Room type => Rate Type => Occupancy. This function is available under Manager functions => Rate Manager  

For this function “Rate Management” user access will be used, so if any user has access to modify rates on “Rate Management” screen then the user will have access to “Rate Manager” screen also  

“Rate Manager” screen will have following search parameters

• Date

From this date rates will be displayed for next 10 days

• Rate type

Single rate or all rates can be displayed based on selected rate type

• Currency

Currency in which rates to be displayed

• Occupancy

Which occupancy rates to be displayed, Single/Double/Triple/Extra

• Category

Which category rates to be displayed Adult/Youth/Child  

All above filters are used to display the rates in default view, as showing in next screen  

• Screen displays rates for next 10 days from the selected date

• Screen displays rate types under the room types

• Each room type shows its occupancy under respected date, if occupancy is less than 50% then it shows in red color otherwise in green color

• Rate shown in cells, against each rate type, is the rate of occupancy/category selected in filters

• Click on “Rate Type” cell will show all occupancy rates of the rate as shown in next screen  

• In Occupancy expanded view, user can edit the rates for that occupancy, by clicking on amount cell for that date

• If multiple dates’ rate to be modified with same amount, then user can drag the edited cell to other dates, resulting system will save the same rate to other overlapped dates also, as shown in next screen   

• In above case as soon as user leaves the cursor after drag, system will save the data.

• Only a particular occupancy rates of a room type and rate type can be saved for multiple dates  

PMS: Reservation => Introduced discount mask with automatic discount application on room settlement from POS  

• User access has been introduced for discounts as highlighted in next screen

CPMS (mycloud PMS) => FDSK (Front desk) => FDSK02 (Reservations) => DISCOUNTMASK  

On reservation main screen “Discounts” button has been added on right section as highlighted in next screen. This function will be available for Confirmed/In-house guests. This function will be available if user has access for above mentioned user access  

This function should not be enabled if reservation is opened in non-edit mode  

On clicking this function, a popup window (next screen) will be opened where discount values can be set  

• Discounts can be set for a particular department/outlet only

• Discounts can be set for a particular revenue head

• Discounts can be set for a revenue charge, combination of department and revenue head

• Either amount or percentage can be specified for a discount not both and at least one of them  

• If revenue charge posted from PMS cashiering screen, then discounts will not be applied on tax/service charge/vat

• Discounts applied on reservation will be available in POS also, if room settlement is done for a check.

• POS => Cashiering => Room settlement will show the discounts sets on selected outlet and revenue heads qualified in check to be settled as highlighted in next screen.

• This screen will display only those discounts which are applicable/qualified on the check items, if there are total 3 discounts set on reservation and only one discount is applicable on check items then only one discount will be shown on this screen  

• On Settlement, system confirms if reservation’s discounts to be applied or not

• Only one discount will be applied either of reservation or discount set from POS cashiering screen  

Login: 2 Factor authentication => Authentication via user/role based login/Authentication based on email or SMS OTP  

• Enable two factor authentication

• Send OTP by email

• Send OTP by SMS (this option will be available if any SMS interface is enabled for the property)

• At least one method of sending OTP must be enabled if two factor authentication is enabled  

If two factor authentication is enabled, then on login after user id and password validation (if these validations are passed) system will send the random generated OTP to email/SMS of the logged in user and will open a popup window to enter the OTP to proceed further.  

• This screen will have option to regenerate the OTP, in case not received.

• OTP will not be validated for DEV/SUP user ids

• To proceed valid OTP has to be enter,

• Generated OTP will be valid for 30 minutes only

• Used OTP will not be applicable for next login  

Interface: E-Invoice => Introduced MasterGST Interface  

Additional Resources